The Oldenburger eAttendance mobile application ("the App") is developed and operated by MSP Hitect (M) Sdn Bhd ("we", "us", "our") on behalf of Oldenburger, the employer using the App. This Privacy Policy explains what personal data the App collects, how it is used and shared, and the choices available to you. It applies to the App and its related web services.

The App is intended only for employees and authorised staff of Oldenburger. Accounts are created by the employer; there is no public sign-up. The App is not directed at children under 18 and we do not knowingly collect data from them.

• Account and employee information: name, employee ID, email address, phone number, department, job details and login credentials.
• Attendance records: check-in and check-out dates and times, working hours and overtime.
• Precise location (GPS): collected only at the moment you check in or check out. We do not track your location in the background.
• Photos (camera): a photo taken at check-in/check-out to verify attendance, when required by your employer.
• Files and documents: attachments you choose to upload, such as medical certificates for leave applications or receipts for expense claims.
• Leave and claim records: leave applications, claim amounts and approval status.
• Device information: device identifier, device model, operating system version, app version and a push notification token.
• Logs: technical logs such as login times and error reports, used for security and troubleshooting.

• Location: to verify that attendance is marked at an approved work location.
• Camera: to take an attendance photo or capture a document.
• Photos / Storage: to attach existing files to leave or claim requests.
• Notifications: to send approval updates, reminders and announcements.

Each permission is requested only when the related feature is used. You can turn permissions off at any time in your device settings, but the related feature may then stop working.

• Recording and verifying attendance and preventing attendance fraud
• Processing payroll, overtime, leave and expense claims
• Sending notifications related to your requests and approvals
• HR administration, reporting and compliance with legal obligations
• Keeping the App secure, fixing problems and improving reliability

We do not use your data for advertising, and we do not sell your personal data.

Your data is accessible only to authorised HR personnel, managers and administrators of Oldenburger, and to MSP Hitect (M) Sdn Bhd as the system provider. We share data only with these service providers, which process it on our behalf to run the App:

• Amazon Web Services (AWS): secure hosting and file storage
• Google Firebase Cloud Messaging: delivery of push notifications

We may also disclose data where required by law or by a lawful request from a government authority.

Data is sent over encrypted connections (HTTPS/TLS) and stored on secured servers with access controls. Access is restricted to authorised personnel only. No method of transmission or storage is 100% secure, but we take reasonable steps to protect your data.

We keep personal data for as long as you are employed and afterwards only for as long as needed for payroll, tax, audit and legal record-keeping requirements under Malaysian law. Data that is no longer required is deleted or anonymised.

In line with the Personal Data Protection Act 2010 (Malaysia), you may request to access or correct your personal data, or withdraw consent for optional processing.

To request deletion of your account and associated data, email contact@msphitect.com.my with the subject "Account Deletion Request", including your name and employee ID, or contact your HR department. We will process the request within 30 days. Records we are legally required to keep (for example, payroll records) may be retained for the required period and then deleted.

We may update this Privacy Policy from time to time. Changes will be posted on this page with a new effective date, and significant changes will be notified through the App.

For any privacy-related questions or requests, contact:

MSP Hitect (M) Sdn Bhd
Email: contact@msphitect.com.my